General Membership Meeting - June 9, 2016 - Minutes

The meeting was called to order by President Kathy Clapp at 7:30 PM at the McDonald Ranch Clubhouse Banquet Room. She thanked everyone for coming tonight. There were 51 members and 3 guests present.

Findlay Chevrolet: Slim stated that he is willing to help LVCA members any way he can. He & Paul are dedicated to this club. It's the HOT season in Vegas! If you bring your car in, Paul will check your AC for free. If something needs to be done, you will be notified, & the work will be done at a discount. He also mentioned that anyone with a new C7 Stingray that wants to lower their car, Findlay will do it for free. The only cost will be the alignment after the lowering is complete. He thanked us for our support & stated that if there is anything that we need let him know. Slim added a birthday to the list. His Dad, John Stephens, will celebrate on June 26th.

Motion to approve the May 12, 2016 minutes: Connie Gentry made the motion to approve the minutes as written; Denise Karpa seconded. Motion passed.

Birthdays for the month of June were read by Lin Hoernke.

Treasure's Report: Connie reported that currently we are at a deficit for the year, due to the payment of the total year's rent fee for the meeting room. If anyone wants to see the current financial statements, please see Connie to view them. They are always available.

President Report: Kathy mentioned the proposed Bylaw change to be voted on this evening. There will also be a proposed Standing Rule change tonight. Kathy mentioned the discussions that the E-board has had concerning the Audit Committee's suggestion that the club spends some money. Kathy mentioned the upcoming 45th Anniversary of LVCA in 2018. The E-board is proposing that money be set aside for an anniversary celebration. In 2016 the E-board would like to set aside $3000. In 2017 & 2018, there would also be $3000 reserved for the anniversary. The total reserve, over 3 years, would be $9000. Carl Hastings made a motion to set aside $3000 for 2016, 2017 & 2018, for a total reserve of $9000, for the purpose of celebrating LVCA's 45th Anniversary. Scott Mergele seconded the motion. Discussion followed. The question was asked about cost to the membership for the event. Kathy explained that hopefully there would be no cost to members. The event would be free. A question was asked about the club having any money to support the setting aside of $9000 in reserve for an anniversary event. Kathy stated that yes we do have money. There was no further discussion, & Kathy called for a vote. The motion passed & was approved.

Old Business: Carl Hastings, as the chairperson for the Bylaws Committee, stated what the proposed Bylaw Change entailed. The subject of the Bylaw Change is Treasurer's Reports Article 9, Section 4. The new wording is as follows: "The Treasurer shall produce a monthly profit and loss statement with budget comparison year-to-date and a balance sheet to be posted in the Members Only section of our website and provide one copy on the membership table for review by the membership at each monthly general membership meeting." Carl mentioned that the Bylaws Committee recommended adopting the bylaw change. The E-board consensus was not to adopt the change. The E-board preferred that the LVCA budget & Treasure's Report not be on display. Kathy asked if there was a motion. Skip Kelley made a motion to adopt the proposed Bylaw Change. Linda Simpson seconded the motion. Kathy asked for questions & discussion. Connie Gentry, as the current Treasurer, stated her concerns about the budget information lying around on a table so that just anyone could see it. Her concern was the lack of control of the information. Bob O'Brian objected to the wording "profit & loss statement". He stated that doing a p & l is a lot of work. He would rather just have a monthly statement. Mark Wynne called for the question. Kathy called for the vote on the proposed Bylaw Change for the Treasurer's Report. The motion was not approved and did not pass.

New Business:
Introduction of New & Prospective Members:
Julie Cantonwine reported 1 new member receiving his plaque tonight: Jim DiIorio. Guests this evening were Shelly Delillo, a friend of Scarlett Stuart, David Berkeley & Robert Florian.
Proposed Standing Rule Change-Dues Reduction: Kathy explained how the E-board came to a decision to reduce dues. Last year's E-board had to make a decision about finding a meeting location & knew that the location would entail a room fee. This fee was budgeted on the best estimated projections in 2015, not knowing what the actual cost would be. The 2016 fee in fact is $312.50 per month or $3750 per year for the meeting room. Using a base membership of 170, the fee would be $22 per member. For this actual cost the yearly membership dues can be reduced by $14 per year to the amount of $58 yearly membership dues. $72 minus $14 equals $58. The E-board is proposing that dues be reduced to $58 per member per year. Skip Kelley made a motion to reduce the Annual Membership dues to $58. Barb Belak seconded the motion. Kathy asked for questions & discussion. The question was asked about what would happen if our room fee is increased. Kathy explained that the E-board had taken a possible increase into consideration. It was determined that LVCA would be alright with dues at $58 per year. Kathy also mentioned that we really didn't need to accumulate more funds. The question was asked about how long our lease on the room was. Kathy stated 1 year. Kathy doesn't see any issues regarding our relationship with McDonald Ranch. They are pleased with us as we are with them. The question was asked about the possibility of renewing our lease early & making the lease for a longer period of time. McDonald Ranch requests the room fee be paid 3 months in advance. The comment was made that if we approached McDonald Ranch with the proposal for a longer lease, maybe we would have more confidence in staying at this location. Kathy said she would look into the possibility of a longer lease. It was mentioned that a Standing Rule can be changed at anytime & can be done easily. Mark W called for the question. Kathy asked for the vote. The motion was approved & passed.

Committee Reports:
Sunshine:
Terry Rees thanked Lin Hoernke & Holley Holran for substituting for her while she was absent. Sad news about 1 of our members, Lupe Bolin passed away on Saturday, May 14th. The family will have a private ceremony. Terry asked that we keep Rick & the family in our thoughts & prayers. Anniversaries this month are: Donna & Scott Mergele-24 years, Sherrie & Darrell Wood-36 years, Bonnie & Rich Masluk-50 years, & Irene & Larry Duis-52 years! Congratulations to you all & many, many more!
Racers' Edge:
Lanny Lowman commented on the Nevada Open Road Challenge held last month. There were only 3 Racers' Edge members participating. Lanny won RE#7 & RE#8 for the best finish for the NORC & for the best time for the Checkpoint Challenge. Lanny presented Ken Rees with a 1st place trophy for RE#6, the Mojave Magnum 1 mile Combo, that was on April 10th. Mike Borders, creator of the Mojave Magnum, presented a Mojave Magnum participation award to Pat Russell. Pat's top speed was 182mph. Mike presented Roy Hoernke with a Mojave Magnum 200mph award. The A2 class, Tech speed of 205mph at the Mojave Magnum, was won by Lanny Lowman with a speed of 205mph. The next Mojave Magnum will be October 8th & 9th. Signups will open on July 5th. Classes fill up fast so register ASAP. See Mike if you might be interested in helping. He'll have all the information for you.
Drag Racing: Ken Rees talked about the last Drag Race of the year. It will be on Saturday June 11th at 7pm at the LVMS. Gates will open at 5pm. Bring water & eats for yourself. Come on out & watch if you don't want to race. The cost is minimal.

Upcoming Events: Events Coordinator Roy Hoernke introduced the upcoming events. Big Bear Bash-Round-Up is June 24th-26th in Big Bear, CA presented by Corvettes West. Kathy Clapp & Ken Ackeret are chairing this event. There will be a Horseshoe Rallye, Car Show, Autocross, Caravan around Big Bear Lake, Dinner with Awards, Western Costume Contest, Corvette Club Trivia & a Poker Rallye. Participate in all events or just relax in the cool mountain climate! See Kathy about accommodations. Register & get accommodations ASAP! Cars and Coffee will be on July 9th & August 6th at 7am. Location is Sansone Park Place Shopping Center on Eastern, south of the 215. Skip encouraged everyone to come out & enjoy all the great cars! MTT Autocross/SCCA RE#11 will be at NIGHT on July 23rd at the Silverton Hotel & Casino. Check the Website for more information. The Mt Charleston Lunch Get Away will be on Saturday August 27th. Connie Gentry is chairing this community service event that will benefit the Mt Charleston Volunteer Fire Department. A donation of $5 per member will earn you a CS point. We'll meet at the Santa Fe Casino at 9:45am & drive up to Mt Charleston for Lunch at 11am. Lunch will be at the Lodge for $17=meal + tip. It is requested that we pay in cash. Come & Enjoy the 8th Annual Cool Down! The Mossybacks of Vegas Vettes Tuacahn 2016 want all LVCA members to join the caravan to Mesquite, NV & bus ride to St George/Tuacahn on September 10th & 11th. Tarzan is the production! Denise has a limited number of tickets, so sign up quickly. After arriving in Mesquite, we'll have lunch, check in to the hotel & enjoy the afternoon before we bus to Tuacahn. On Sunday there will be free time. Activities are still in the planning stages. This will be a community service event to benefit St. Jude's Ranch. All detailed information is in the Vetter & on the Website. On September 15th-18th the Silver State Classic Challenge will take place in Ely, NV. Barb & Ray Belak chair this event. Barb mentioned how much fun the whole weekend is, because there are lots of cool cars & plenty of great people to meet & talk with about CARS. Barb would like to see more members race & more members to volunteer. Barb also mentioned the NORC that took place in May. She stated what a great time was had by all. If you are interested in finding out more about NORC & SSCC, talk with Barb &/or Ray. The President's Run to Prescott will be September 22nd-25th. The Prescott Vette Sette will present their 10th Annual All Corvettes Car Show. They expect 275 Corvettes! The show is in support of the club's Charitable Foundation & as such will make our event a community service event. See the Newsvetter or Website for more information. Make your plans soon because this car show fills up quick! See Scott if you have any questions. Roy reminded all members that if you put on an event, make sure everyone signs-in & turn in the sign-in sheets ASAP! Roy mentioned that there is a participation award for the year. The only way members get credit for participating is their name on a sign-in sheet. Turn in those sign-in sheets! Remember, anyone can plan & present an event. See Roy to get details!

Miscellaneous Announcements: Pat R announced that there are currently 23 C7 Corvettes in LVCA! There has been an increase in NCCC membership due to people buying the C7. Pat commented on an interesting request from his Website Survey. Someone requested that members' pictures be posted so that other members could connect names with faces. Pat has gleaned 171 pictures so far from the Vetter & event pictures. These pictures are in the Members Only section of the Website. If you need help getting to the Members Only section, contact Pat, & he'll give you "the secret handshake".

Clean Car Award was won by Julie Cantonwine with her "new" 2014 Cyber Gray Metallic Z51 Coupe.

Badge Drawing: Jan Watson was not present. Next month's drawing will be $60.

50/50: Barb Belak had the winning ticket for $127.

Raffle was conducted with the items from our sponsor, Findlay Chevrolet & from members. Raffle prize winners were Ken D, Marsha B, Bill T, Mike B, Joel T, Terry R, Victor R Jr, Jim A, Denise K & Claudette F.

Reminder: Please pick up all flyers from the tables after the meeting adjourns. Thank You!

Motion to Adjourn was made by Roy Hoernke; seconded by Bob O'Brian. The motion carried and passed. The meeting was adjourned by President Kathy Clapp at 8:48 PM.

Respectfully submitted by Nita Russell, Secretary

Click here for the May 2016 Meeting Minutes